Sending broadcasts also adds another step in sending emails. It uses the ACT-To-Outlook 2003 Spooler to send out all the emails i.e. the emails are deposited on the spooler folder and then sent out in batches. For more information on this, consult the section relating to the ACT-To-Outlook 2003 Email Spooler.
To create a broadcast from the current lookup, you do the following:
| 1. Create the lookup of all the contacts that are to receive the email
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| 2. From ACT!, click on the ACT-To-Outlook Email Icon.
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| 3. Enable the Broadcast and Preview Option in ACT-To-Outlook Email. In addition, if you want the broadcast to be recorded in the contact's history, enable Record.
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| 4. Press on the Template Generate Button so that the emails are generated. The preview screen is then displayed:
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| 5. There are a couple of things you can do when the broadcast is being generated:
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| · | Pause the broadcast generation
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| · | Double Click on the broadcast item and open it in Outlook to see if all the data is correct
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| · | You can cancel the broadcast
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| · | You can wait until it is done and then send all the emails.
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| 6. Click Send All to send all the Generated emails. When sent, all the emails are provided to the ACT-To-Outlook 2003 Email Spooler for handling and batch sending to your ISP or Mail server.
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