Background Processing

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With ACT-Outlook Synchronizer V6.9, you can run the synchronization process in the background.
A special application has been created that will activate ACT-Outlook Synchronizer at scheduled times.

Background Application Setup
To setup the background processing, click on Tools->Background Execution Setup as shown below:

Once clicked, you are presented with the Background Management Screen.

In this screen, you setup how often and what option you want to run in the background. When the Background Processing Enabled option is selected, the background manager is started and the icon in the system tray. From now on, when the system is rebooted, the Background Processing Manager is always started and placed in the system tray.
The Background Processing Manager -
Rightclick with the mouse over the background manager's icon in the system tray and a set of options is provided to the user:

·

Run Now. This option runs ACT-Outlook Synchronizer without waiting for the timer to expire. When executed, it will NOT reset the timer. Do not use this option is ACT-Outlook Synchronizer is already running.

·

Next Scheduled Date. This option provides information when the next scheduled date for execution comes up.

·

Settings. This option displays the background settings listed above for modifications.

·

Open Outlook. When selected, it opens the current outlook process.

·

Hide This Menu. It hides the Background Processing Manager.

·

Exit. This exits the Background Processing Manager. Note: if the processing manager is still enabled, it will be restarted on the next reboot.

Dealing with Outlook Independent Activities

Outlook Independent Activities are activities that are not linked to anyone in Outlook. In ACT!, each activity has to be matched to a contact. Hence, there are two options when dealing with activities:

1.

Match all independent activities to a single contact in ACT!. When an independent activity is found, it is automatically matched to a pre-determined ACT! contact. This contact ID is set in the activities Tab:

In background mode, when an independent activity is found, it is consequently matched to the selected contact.

2.

Prompt for Matching ACT! Contacts Option. This option is disabled when running ACT-Outlook Synchronizer in the background. All independent activities will be ignored and the user can only match the activities when ACT-Outlook Synchronizer is run interactively.

ACT-Outlook Synchronizer Running in the Background

When ACT-Outlook Synchronizer is running in the background, the icon appears in the System Tray. This icon disappears once ACT-Outlook Synchronizer is finished. Clicking on the icon displays the status panel of the synchronization, as shown below:

Closing the status panel will not stop the synchronization, it will just render it silent. However, pressing the stop button will stop the processing of ACT-Outlook Synchronizer.