Background Execution Setup

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In this screen, you setup how often and what option you want to run in the background.

·

Background Processing Enabled. You can enable/disable background processing. When enabled, the background processing manager is started and stays resident on the system tray. When the system is rebooted, the Background Processing Manager is automatically started and will appear on the system tray.

·

Processing Options. You have the following processing options available:

1.

Synchronize All. That will synchronize the whole database (same as pressing ALL button but without the prompts).

2.

Synchronize A-O Group. Synchronize all the contacts that are included in the stored group.

3.

Synchronize A-O Lookup. Synchronize all the contacts that are included in the stored lookup.

4.

Synchronize Calendar. Synchronize all the contacts that have a calendar entry.

·

Frequency. This indicates how often you want to run the software. It provides the following options:

1.

Every 15 minutes.

2.

Every 30 Minutes.

3.

Every Hour.

4.

Every 2 Hours.

5.

Every 4 Hours.

6.

Once a day. When once a day is selected, you have to enter the time you want the software to activate.

·

Exclude Weekends. Indicates to the software to run/not run during a weekend.

·

Do not run from 6pm-8am. Indicates that the software should run/not run in the evenings.

When the Background Processing Enabled option is selected, the background manager is started and the icon in the system tray. From now on, when the system is rebooted, the Background Processing Manager is always started and placed in the system tray.
The Background Processing Manager -
Rightclick with the mouse over the background manager's icon in the system tray and a set of options is provided to the user:

·

Run Now. This option runs ACT-Outlook Synchronizer without waiting for the timer to expire. When executed, it will NOT reset the timer. Do not use this option is ACT-Outlook Synchronizer is already running.

·

Next Scheduled Date. This option provides information when the next scheduled date for execution comes up.

·

Settings. This option displays the background settings listed above for modifications.

·

Open Outlook. When selected, it opens the current outlook process.

·

Hide This Menu. It hides the Background Processing Manager.

·

Exit. This exits the Background Processing Manager. Note: if the processing manager is still enabled, it will be restarted on the next reboot.

Dealing with Outlook Independent Activities

Outlook Independent Activities are activities that are not linked to anyone in Outlook. In ACT!, each activity has to be matched to a contact. Hence, there are two options when dealing with activities:

1.

Match all independent activities to a single contact in ACT!. When an independent activity is found, it is automatically matched to a pre-determined ACT! contact. This contact ID is set in the activities Tab:

In background mode, when an independent activity is found, it is consequently matched to the selected contact.

2.

Prompt for Matching ACT! Contacts Option. This option is disabled when running ACT-Outlook Synchronizer in the background. All independent activities will be ignored and the user can only match the activities when ACT-Outlook Synchronizer is run interactively.